Issuing Certificates (For Alumni and International Exchange Student)

Academic Affairs

Please see the link below. If you require a certificate not listed at the link below or one which does not use Rikkyo University forms, please consult the Academic Affairs Center for the campus to which you previously belonged. Please be aware that, in this case, conditions such as number of days required to issue a certificate will differ from usual.
You can carry out all the procedures needed to apply for a certificate online.

Online Application System Precautions

  • In addition to processing fees for certificates (300 JPY per Japanese document/400 JPY per English document), postage fees (including express delivery fees), you will also need to pay a certain usage fee for the system based on the total sum.
  • You will need a credit card (JCB, VISA, Mastercard, American Express) in your name or in your parents' names.
    * We do not accept Debit card.
  • You will need to upload an image of a document that can confirm your identity (*1) via the Internet.
  • Once the payment procedure has been completed, certificate processing fees, postage fees (including express delivery fees), or system usage fees cannot be refunded under any circumstances. If you have any questions, please ensure that you consult the Academic Affairs Office for the campus to which you previously belonged before you make any payments.

*1: Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.

Online Application System

Application by alumnus in person

Visit the Academic Affairs Office for the campus to which you previously belonged and present the following two items.

(1) Personal identification documents
Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.
(2) Certificate processing fees
Cash (purchase a certificate stamp from the certificate stamping machine at the Academic Affairs Office)
300 JPY per Japanese document/400 JPY per English document

Application by representative (someone other than the alumnus)

If someone is applying on your behalf, they must visit the Academic Affairs Office for the campus to which you previously belonged and present the following four items.

(1) Copy of a document that confirms the identity of the person under whose name the certificate will be issued (the alumnus)
Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.

(2) Certificate processing fees
Cash (purchase a certificate stamp from the certificate stamping machine at the Academic Affairs Office)
300 JPY per Japanese document/400 JPY per English document

(3) Representative authorization letter
Must be signed or stamped by the person under whose name the certificate will be issued (the alumnus)
Example
I, (name of the person under whose name the certificate will be issued), hereby entrust (name of representative) with the application for and receipt of a (certificate type) on my behalf.【Date, signature or stamp of the person under whose name the certificate will be issued】

(4) Document that confirms the identity of the representative
Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.

Application by the alumnus

Please send your application to the Academic Affairs Office for the campus to which you previously belonged, with the following four items included.

(1) Application form
An application form (in Japanese only) or please fill in following content at free format.
◆Name at time of graduation with furigana (if you wish to receive a certificate in English, please also include your name in alphabetic script as given on your passport)
◆Date of birth
◆Student ID number (if you remember it)
◆College and department or graduate school and program from which you graduated, and graduation month and year or enrollment period
◆Number and type of required certificate (please also note whether Japanese or English documents are required)
◆Sealed in envelopes (yes or no) and indicate whether each document should be put in separate individual envelopes and sealed, whether a set of official transcript and certificate of graduation should be put in an envelope together and sealed, etc.
◆Current address and point of contact during the day (e-mail address)

You can download and print out the application forms below.

Application Form (Undergraduate) format (Japanese)

Application Form (Master's) format (Japanese)

Application Form (Doctoral) format (Japanese)

(2) Copy of personal identification document
Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.

(3) Certificate processing fees
Postal money order for total fees (purchase at post office)
* We do not accept cash and check.
300 JPY per Japanese document/400 JPY per English document
* Please do not fill out the field for specified recipients.

(4) Return envelope
Must be stamped, with the return address written on it (if you would like express or recorded delivery, please indicate this request clearly)
If you would like to send certificates to overseas from Japan, please choose airmail or EMS. (International Express Mail).

EMS: Please prepare postal money order for EMS in addition to certificate processing fees above.
If you would rather use EMS, please clearly write the name and destination details (address, post code, country, telephone number) in the corresponding field of the application form in block alphabetical letters. (The University will prepare an envelope and create the mailing form.)

Airmail: Please prepare return envelope. It must be stamped with the return address and name written on it.

See here for postage fees

Application by representative (someone other than the alumnus)

If someone is applying on your behalf, they must include the following two items in addition to items (1) through (4).

(5) Representative authorization letter
Must be signed and stamped by the person under whose name the certificate will be issued (the alumnus)
Example
I, (name of the person under whose name the certificate will be issued), hereby entrust (name of representative) with the application for and receipt of a (certificate type) on my behalf.【Date, signature and stamp of the person under whose name the certificate will be issued】

(6) Copy of document that confirms the identity of the representative
Any of: passport, residence card, Rikkyo University Student ID Card, Japanese driving license, Japanese health insurance card.

Size and weight for Rikkyo standard certificates

Certificate form A4 (210x297mm) 5g/sheet
Sealed envelope
 For Japanese documents: (90×225mm) 5g/sheet
For English documents: (217×95mm) 5g/sheet
EMS envelope (large) and mailing form 65g
EMS envelope (small) and mailing form 40g

Inquiries

For alumni of Ikebukuro Campus colleges and graduate schools

Hours of operation (Ikebukuro)

For alumni of Niiza Campus colleges and graduate schools

Hours of operation (Niiza)